What is fleet management software?
Fleet management software supports various processes and offers different important functionalities to help companies effectively manage their vehicle fleets.
One primary aim of using Fleet Management software is ensuring the optimum availability of vehicles. There can be many reasons/factors behind (unwanted) downtime:
Required maintenance;
Mandatory inspections;
Damages/faults;
Failures;
Etc.
These are all matters that you, as a fleet owner, can influence. At the end of the day, it is your job to manage these issues as efficiently as possible. The use of Fleet Management software gives you an insight into these aspects for each vehicle and, as a result, you can streamline your tasks.
Which measures could you take to expand the availability of your fleet? Fleet Management software can help you with:
Carrying out multiple tasks simultaneously, e.g. conducting maintenance, inspections and resolving faults.
Ensuring maintenance is carried out on time, to minimize the risk of downtime.
Carrying out predictive maintenance, i.e. maintaining your fleet based on the number of miles driven.
Total Cost of Ownership with fleet management software
Using Fleet Management software will give you an insight into the costs incurred and potential savings for your fleet. An important measure in this respect is the Total Cost of Ownership (TCO). This information enables you to make well-founded decisions.
An example of this might be the replacement of vehicles. A few questions that may arise in this context are:
• When is it best to purchase new vehicles?
• Is it with choosing to lease?
• What are the (financial) consequences of delaying the purchase?
These are all questions for you, as fleet owner, and areas where Fleet Management software can provide you with the appropriate information. Also, in Ultimo you can compare the TCO per brand or object type. With fleet management, you are able to make better decisions based on up-to-date information.
How does fleet management software work?
A fleet management software solution comprises various modules which work together to more efficiently manage the maintenance of vehicles and provide a clear overview of the corresponding administration. Here are a few of the most important modules and details of how they work in practice:
Asset management (vehicle registration)
This module holds detailed information about each vehicle in the fleet, e.g. make, model, serial number, purchase date and maintenance history. This helps to maintain the status of vehicles and plan maintenance and servicing.
Periodic maintenance
The maintenance planning module sets up maintenance schedules based on vehicle usage, number of miles and historical data. It automatically generates reminders for planned servicing, thus preventing unexpected downtime due to breakdowns. Regular maintenance reduces the number of unexpected events and breakdowns that affect your vehicles.
Work order management
This module manages work orders for maintenance and repairs. It allows technicians to create, amend and close work orders and tracks the progress and cost of each task. This ensures a structured and efficient work flow.
Inventory management and procurement
Keep a grip on stock and spare parts and set up automatic ordering rules when critical stock levels are reached.
The software also offers support with respect to safety (e.g. incidents). It also takes care of the administrative management of contracts and insurance.
Comprehensive solutions in the context of Business Intelligence help with the drafting of reports and monitoring important KPI's.
Smart integrations to even work more effectively
A Fleet Management system delivers even greater benefits if you integrate it with:
On-board computers
Warehouse software
Accounting software
ERP systems
Transport management systems (TMS)
Journey planning systems
Best-of-breed EAM software
Frequently Asked Questions
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Fleet Management software is designed to administratively and technically manage your fleet. Besides careful registration of all relevant fleet data, a major advantage is that you can smartly schedule maintenance activities. This way, you maintain control over your fleet and minimize unnecessary downtime.
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With fleet management software, logistics companies enjoy the following benefits:
All elements of your vehicle fleet(s) become clear and accessible
Well-organized dashboards and reports
Vital for audits and checks
Greater understanding of operating costs and a valuable tool for cost optimization
Optimum availability with reduced downtime due to the careful alignment of all processes relating to failure management, regular maintenance, faults and damage
Practical support of your own maintenance service with technical fleet management
Greater insights into insurance policies and contracts, linked to a vehicle or object
Optimum replacement planning for your vehicles or objects, by setting out depreciation and replacement costs
Use the TCO to make well-founded investment decisions
Diverse practical interfaces available for implementing more efficient working processes and cost savings
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With fleet management software, you are ensuring optimum management of your fleet and can save costs. Within the confines of your business, you manage a range of different assets. An EAM system also often supports the management of your other, expensive assets. This could include buildings, warehouses, (internal) transport systems and production facilities. By encompassing all your asset management-related activities in one system, you can save on management costs and save all your data in one central system.